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Administrative Assistant II

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Requisition Information

Posting Information

Requisition Number 05304
Department Name: Legal Office
Position Type: Full Time
Position Title Administrative Assistant II
Position Summary:

The Administrative Assistant II reports to the Program Manager and provides administrative support for the Office of Policy, Education & Regulatory Administration (OPERA) and Legal departments.

RESPONSIBILITIES AND DUTIES

  • Provides administrative support and assistance to department staff.
  • Answers and responds to phone calls, voicemail and email.
  • Files documents as needed, completes and maintains electronic records.
  • Schedules department meetings and drafts agendas.
  • Writes and distributes departmental communications under the direction of Program Manager, OPERA.
  • Coordinates documentation for approval.
  • Coordinates visitors and/or interviews.
  • Arranges travel for department personnel, and prepares travel reimbursements.
  • Assists Business Counsel with legal documents and submissions with state and federal agencies.
  • Performs other duties as assigned.
Location: California
Additional Information:

Monday – Friday
8:00 am – 5:00 pm

Physical Requirements:

This position works in an office environment with lab facilities. With or without reasonable accommodation, employees in this position must be able to sit and type at a computer terminal for up to 8 hours per day with appropriate breaks and perform tasks that require fine dexterity and repetitive motions using the arms, hands, wrists and fingers. Further details of the physical requirements of established essential functions for this position will be addressed/discussed during the interview process.

Basic Qualifications:
  • High School diploma or equivalent (GED) required.
  • 2+ years of experience in administrative related position.
  • Previous experience working in a research institute preferred.
  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Strong verbal and written communication skills.
  • Strong organization skills and ability to prioritize and manage multiple tasks.
  • Must possess a cooperative, service-oriented attitude.
  • Able to maintain confidential information.
Preferred Qualifications:
Compensation: $17.69 to $21.65 per hour
Job Closing Date:
Open Until Filled Yes
EEO Statement

The Scripps Research Institute is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please share with us where you first saw this opportunity advertised?
    • LinkedIn
    • Indeed
    • TSRI Website
    • Craigs List
    • Job Fair
    • Agency Referral
    • College Website
    • OTHER

Applicant Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents
  1. Other Documents