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Accounts Payable Specialist

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Requisition Information

Posting Information

Requisition Number 04948
Department Name: Finance
Position Type: Full Time
Position Title Accounts Payable Specialist
Position Summary:

The Accounts Payable (AP) Specialist will manage complex supplier accounts, research and correct difficult invoice discrepancies. Responsible for the invoice payment process in support of day-to-day Purchase Orders and Request for Payments, including but not limited to: processing check requests, providing documentation and running reports, reviewing invoices for proper approvals, verifying prices and quantity, auditing support documentation, and responding to departmental and supplier inquires. Additionally, will be required to analyze complex information and numbers to find disparities and identify potential cost-saving areas.

RESPONSIBILITIES AND DUTIES

  • Reconcile invoices to purchase orders and verifies pricing and quantity billed.
  • Review invoice for proper tax rates, accrue use tax as necessary.
  • Resolve price and quantity discrepancies with the labs.
  • Obtain approval for expenditures not previously documented from departments.
  • Processes invoices and request for payment vouchers for payment.
  • Verify checks for accuracy (payee, address, amount, etc.).
  • Investigate questionable invoices and purchase orders – takes appropriate steps to resolve.
  • Investigate and resolve complex vendor and invoice issues.
  • Reconciles monthly vendor statements.
  • Understanding of 1099 requirements.
  • Maintain and audit current dollar balance on all existing purchase orders.
  • Supply AP Manager with payment remittance change on existing vendors.
  • Assist Procurement on problem purchase orders (i.e. new vendors without proper setup information).
  • Interact with departments, labs, and vendors to resolve invoice issues as well as respond to inquiries.
  • Apply job skills, policies, and procedures to complete assigned tasks.
  • Assist with special projects as needed.
  • Train employees on AP procedures.
  • Perform batch posting in Manager’s absence.
  • Perform check runs twice weekly.
  • Enter Travel Reimbursements to system.
  • Performs other duties as assigned or required.
Location: California
Additional Information:

8:00 am or 8:30 am – 5 pm Monday through Friday. Must be able to work until 5:00 p.m.

Physical Requirements:

This position works in a typical office environment. With or without reasonable accommodation, employees in this position must be able to sit and type at a computer terminal for up to 8 hours per day with appropriate breaks and perform tasks that require fine dexterity and repetitive motions using the arms, hands, wrists and fingers. Further details of the physical requirements of established essential functions for this position will be addressed/discussed during the interview process.

Basic Qualifications:
  • High school diploma or equivalent (GED).
  • Accounting degree or certificate preferred.
  • Minimum 4 years of accounts payable experience demonstrating advanced understanding of accounting practices.
  • Intermediate knowledge of Microsoft Excel and Word.
  • Excellent data-entry and 10-key skills.
  • Ability to train and motivate others.
  • Ability to step up to conflicts and see them as opportunities for improvement, as well as accept constructive criticism.
  • Ability to hammer out tough assignments and resolve issues.
  • Ability to work independently and as a team and interact effectively with co-workers, departments, labs, and vendors.
  • Ability to use good judgment.
  • Ability to understand and follow procedures.
  • Ability to work in a fast paced environment, multi-task, prioritize assignments and work under pressure and timelines.
  • Outstanding organizational skills and attention to detail.
  • Outstanding problem solving skills.
  • Excellent oral and written communication skills.
  • Excellent phone etiquette.
  • Excellent attendance and punctuality.
  • Must be able to work until 5:00 p.m.
Preferred Qualifications:
Compensation: $18.09 - $22.58 per hour
Job Closing Date:
Open Until Filled Yes
EEO Statement

The Scripps Research Institute is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please share with us where you first saw this opportunity advertised?
    • LinkedIn
    • Indeed
    • TSRI Website
    • Craigs List
    • Job Fair
    • Agency Referral
    • OTHER
    • College Website

Applicant Documents

Required Documents
  1. Resume/CV
  2. Professional References
Optional Documents
  1. Cover Letter
  2. Other Documents